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Important deadlines for grants with an obligation end of June 30^th :

Waiting until August 28^th to submit a reimbursement request is at the grantee’s own risk.  Grants with June 30 end dates are no longer able to be obligated.  Reconciling and obtaining final invoices should occur now. 

Grant funds cannot cover expenses not represented and approved in the budget when they exceed $100 or 10% of the line (whichever is greater) or exceed $10,000. 

GEM$ will prevent grant submission after the due date and time as listed in the RFP posting for competitive grants. If an applicant has technical difficulties trying to submit a grant 10-15 minutes prior to the deadline or has an issue getting the right people to submit their piece forward in the system, there really is not much DESE can do to show evidence of that and keep the grant fair, open and competitive. Please plan accordingly.

DESE wants to partner with districts to have successful grant submissions but districts need to uphold their end of the submission process and refrain from submitting within minutes of the grant submission availability.  If issues are encountered so close to the deadline it is very difficult to be able to troubleshoot and assist in time to meet the deadline.  An LEA choosing to wait until the very end to submit is at their own risk of becoming disqualified from review.  
 
Please review the DESE Competitive Grant Submission Policy if you intend to apply for any competitive grants in FY2026.

• GEM$ Next Steps: Revisions, Reimbursement, and Reporting (Recording)
• Slide deck from presentation

           From the 2023 Fall Federal Grants Conference